ENP Technologies

Best Practices: Seamless Software Upgrades at your Terminal

Tips For Non-Tech Crowd on Making Your Software Upgrades Seamless

Have you ever wanted to upgrade your business software but didn’t know where to start? Adding new programs and digital services to your company’s lineup of tools is a daunting process if you’re not particularly tech-savvy. Fortunately, you don’t have to have a degree in IT to help it go smoothly.

In today’s ENP Technologies blog, we’ll touch on a few things you can do to make sure your seamless software rollout has a positive outcome.

Choose the area where your company has the greatest need.

Perhaps the single most important thing you can do as a business owner or leader is to know where, exactly, you need to implement seamless chiropractic software. For many, this will be accounting and finance/ bookkeeping. As you grow, it makes sense to invest in enterprise resource planning software for your mid-level company, such as QuickBooks Enterprise. Most of the large organizations use commercially available ERP Software (like SAP, Oracle, Peoplesoft, Epicor, Sage). Historically, ERP was developed to solve integration problems that involve design, engineering, production/ operations, marketing, finance, accounting, and human resources.

QuickBooks Enterprise has many of the same features as larger ERP programs, but it’s simpler, meaning staff at all levels should have no problem learning how to use it. Programs like this can, among other things, work with your current software programs to help you keep track of your inventory, handle employee payroll, and analyze statements and reports.

It’s very essential to capture the requirements as accurately as feasible. The success of an application is largely dependent on the acceptance/ adoption of the new technology or software.

Outsource the digital heavy lifting.

If you’re having difficulty integrating your software or are intimidated by the idea of installing a new program across your networks, plan for a consultation with an IT outsourcing and managed services firm. Your IT provider can help you deploy software and will even look at your overall operations to help you determine the next programs you might need. An approach to performing an IT audit is extremely helpful

  • IT audits and assessments examine and evaluate the current IT landscape for your business.
  • IT Audits and assessments highlight the risks/ vulnerabilities and outline the steps needed to remedy those risks. Contact IT Audit firm.

Discuss possible pain points with your staff.

Pain points are potential hiccups in your software rollout. Unfortunately, they can’t always be avoided. Even if you are simply upgrading your operating system, talk to your staff about things that could go wrong. This could be anything from lost data to difficulty learning a new software program (more on this in a moment). It helps to evaluate existing Infrastructure setup with the changing needs, understand the risks and limitations in current technology. The biggest risk is the one you don’t know about. End-of-life servers, outdated applications, and unpatched software could leave your company’s data vulnerable to hacking, malware, and other types of cybercrime.

Ensure your hardware can keep up.

Another crucial thing you can do as a business owner is to make sure that your computers and other hardware can handle an upgrade. Keep in mind that software updates frequently, so your old system may already be maxed out. Bustle suggests replacing your computers every four to five years. While this might sound like an insanely short time, computers simply weren’t designed to last forever. Once a PC is past its prime, it’s likely already obsolete or full of viruses.

Train, and train again.

As previously mentioned, there might be a learning curve associated with new software. That’s why training is so important. If possible, ask your IT services provider to host on-site training for your entire staff. It’s best if they can be around for a few days to help get you past any misunderstandings or issues that might arise. Expect that this will slow down your operations temporarily, which can cause frustration with your employees. You can alleviate some of these by rewarding those who are active participants in the training process. Gift boxes, handwritten notes, sporting events tickets, and even lottery tickets all are meaningful perks that might help your staff stay focused.

It doesn’t matter what type of software you are installing, there are a lot of moving parts, and they all have to be just right to work in unison. Your IT services provider should absolutely handle the technical aspects of a seamless pattern software rollout. But there are things you can do to make their job easier and to give your company a better chance at experiencing as few glitches as possible. Make sure to ask your IT consultant what else you can do before rollout day.

 Author: Marcus Lansky

Editor: Vinay Singh